Job Code1885
Employee ClassAFSCME Unit 6 - Clerical
This Executive Office and Admin. Specialist (1885) will provide overall administrative support to the Neurosurgery Administrative Office. Further, the position is responsible for financials/purchasing in the Department. The incumbent will work closely with the administrative team.
Job Duties/Responsibilities:
Office/Admin Support- 90%
? Assist faculty in calendar management, development of presentation materials,
? Assist with department searches and assist with development, planning and execution of annual lectures.
? Manage 3-5 faculty academic and clinical/call responsibilities.
? Provides clerical and technical office support to a team of Neurosurgery faculty.
? Develop electronic documents, brochures, program fliers, posters, reports, and correspondence.
? Maintain/develop Google documents and department databases.
? Work with department administration regarding recommending standard department office equipment.
? Provide orientation and training to student employees and process departmental mass mailings.
? Administrates Department of Neurosurgery EFS activities.
? Operates and maintains general office equipment; consults with IT as appropriate.
? Orders, maintains and manages office supplies for the department.
? Participates in trainings, professional staff development and conferences.
? Maintains confidentiality.
? Completes other duties as delegated or assigned.
? Commitment to working with in a diverse population.
Departmental Project and Communications Support - 10%
? Assist with developing communications for upcoming events and announcements
? Collecting, distributing, and posting of print materials for departmental gatherings and special events, etc.
? Additional project work as needed
Salary: $21.84 to $26.50 per hour (DOQ)
This position will be on campus during orientation and a hybrid work schedule will be considered following orientation.
Qualifications
All required qualifications must be included in the application materials
Required Qualifications:
? High School Degree and four (4) years of related office/administrative support experience (Training or additional education may be substituted for some of the years of experience).
? Ability to prioritize and manage deadlines while handling walk-in traffic, phone lines, and e-mail.
? High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google Suite.
? Experience analyzing and interpreting reports and/or statistical analysis
? Fiscal planning, tracking, and transaction processing experience.
? Manages work load independently and as part of a team and follows through on assignments.
? Demonstrated initiative, self-direction, and proactive problem solving.
? Excellent interpersonal oral and written communication skills.
? Good organizational skills and close attention to detail.
Job Type: Full-time
Pay: $21.84 - $26.50 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
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